Information on hosting responsibilities for self-organized workshops.
Usually for a self-organized workshop, the lead instructor is also the host. For instances where this is not the case, the lead instructor and host should decide together how to split these responsibilities. The lead instructor is also responsible for preparing to teach the material - see the Instructor checklist for details.
If your workshop is centrally-organized, the Data Carpentry workshop coordinator supports workshop hosts by taking care of all non-local workshop logistics. See the centrally-organized host checklist for hosting responsibilities for centrally-organized workshops.
- Make sure that you meet all of the requirements to run a self-organized workshop
- Decide on your curriculum
- Recruit co-instructor(s)
- Request a self-organized workshop
- Find and book a venue
- Ensure your venue is accessible
- Create an Etherpad for your workshop at http://pad.software-carpentry.org/YYYY-MM-DD-site (where “YYYY-MM-DD-site” is the ID of your workshop)
- Set up your workshop registration page
- Set up your workshop website
- Send your website repository’s URL to the Data Carpentry workshop coordinator (firstname.lastname@example.org)
- Recruit helpers (at least 1 per 12 participants)
- Advertise your workshop
- Pay the self-organized workshop fee
- Train your co-instructors how to use Data Carpentry practices to teach
- Prepare to teach your material
- Email learners to remind them about workshop location, timing and installation requirements and send out the pre-workshop survey
- Gather required materials
- Arrange for coffee and snacks if desired (learners do appreciate this!)
- Collect attendee names and emails at workshop
- Send out the post-workshop survey (it’s best to do this at the very end of the workshop)
- Send information on workshop attendance to Data Carpentry workshop coordinator (email@example.com)